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  • Writer's pictureCatPrint Team

Wedding Day Stationery: What will you need?

Creating a cohesive look for your wedding day doesn’t stop at your invitations! To create a truly unique experience for your guests, consider adding Wedding Day Stationery to your wedding planning process.

Wedding Day Stationery serves both a decorative and a functional purpose on your wedding day. You can create beautiful stationery that will fit your theme while also letting guests in on important information, such as where to go or where to sit. Many couples choose to print their Wedding Day Stationery with CatPrint, and we do our best to keep things affordable with beautiful, high-quality results.

Designing and printing your Wedding Day Stationery is part of our essential Wedding Stationery Timeline. We recommend having your designs printed one month out from your wedding day to ensure that everything arrives on time and as expected.

We also offer the option of, and highly recommend, receiving a free hard copy proof with each order. A free hard copy proof allows you to review a sample in hand for the color outcome, photo clarity, paper selection, layout, and finishing details. From there you can approve your order for printing as is, or contact our Customer Service Team to make any changes.

Seating Charts

One of the essential elements of your Wedding Day Stationery is the seating chart. We typically see two different styles of seating charts come through at CatPrint, but the possibilities are endless. The decision comes down to what fits your tastes and needs for your wedding day.

Large Poster Seating Charts

One of the two common options for wedding seating charts is our large poster-sized seating charts. Couples who choose this option typically will either frame or adhere their seating charts to a sturdy backing. Depending on the number of guests on your list, you may need a seating chart designed at 24″ x 36″ or 18″ x 24″. These two options are both large enough to fit any number of guests while still maintaining good legibility. Once framed or mounted they’re also a great size to prop up on a table or easel!

Common sizes for poster-sized seating charts: 24” x 36” and 18” x 24”

Recommended paper stocks: For our large poster seating charts, we offer Luster Gloss paper for a bit of shine, our Uncoated Poster Paper for a matte look, or our Art Quality Poster paper for a matte, textured look.

Multiple Seating Chart Cards

Another seating chart option is designing and printing a separate card for each table. These can be used for a dual-purpose seating chart/table number card by placing one on each table if desired. We also see them done this way when couples are planning on hanging each individual card with clothespins on a DIY wedding backer. This is especially popular for weddings with a more rustic feel!

Common sizes for seating chart cards: 5” x 7” and 4” x 6”

Recommended paper stocks: Ultra Card Stock, Extra Heavy Card Stock Satin, Heavy Card Stock Felt, Heavy Card Stock Cotton, Heavy Card Stock Shimmer.

Table Number Cards

An essential part of the wedding reception is ensuring your guests can find their table! Table number cards can come in a wide variety of styles and designs from sophisticated calligraphy, to rustic farmhouse, to bohemian greenery. Table number cards are an easy way to add tasteful decor to the table and will look beautiful alongside an elegant floral arrangement.

Common sizes for table cards: 5” x 7”, 4” x 6” and 6” x 6”

Recommended paper stocks: Ultra Card Stock, Extra Heavy Card Stock Satin, Heavy Card Stock Felt, Heavy Card Stock Cotton, Heavy Card Stock Shimmer.

Place Cards

When paired with table number cards a place card is a tasteful touch to your table decor. Information you’ll want to include on the place card is the guest’s name and the table at which they will be seated. Some couples also choose to include their guests’ preselected meals on this card, making it easier and faster for plated dinners to be served when the time comes.

Common sizes for place cards: 2” x 3.5” (folded)

Recommended paper stocks: Heavy Card Stock Satin, Heavy Card Stock Felt, Heavy Card Stock Cotton, Heavy Card Stock Shimmer

At CatPrint, we offer the option of our variable data printing to easily create place cards for any number of guests. We just ask that you send in a spreadsheet of the table numbers and guest names. Please feel free to reach out to our dedicated Customer Service Team at for more information about our variable data printing service, or learn more here.

Wedding Favor Tags & Accessories

Wedding favors are a great way to show thanks at the end of a wonderful evening, and CatPrint makes it easy to personalize them! Create tags in our card stock papers, which range in a variety of textures from our simple satin to our artsy kraft, to our watercolor textured felt.

Typically on favor tags, we’ll see:

  • The names of the couple

  • The date of their wedding

  • A design or illustration representing the couple’s special day

  • A short snippet of text such as “Thank You,” “We Do,” or “Cheers!” It’s also becoming more common to include a wedding hashtag so that guests will remember to use it when posting their photos to social media.

Another option available is to print personalized favor tags as stickers! You can easily adhere them to mason jars or champagne bottles to make your end-of-the-evening thank-you gifts extra special. At CatPrint, we offer the option to kiss-cut stickers and labels in three stocks to your size and shape specifications. To learn more about our sticker and label options, please visit this page here.

Interested in printing wedding favor tags with CatPrint? If you have any questions about how to set up your files or what can be printed, please feel free to contact our Customer Service Team at

Welcome Signs

A wedding welcome sign is one of the first things guests will see when they walk into your ceremony. Many couples choose to include one for photography purposes to signal the beginning of their special day. It’s also a good opportunity to politely ask guests to refrain from any flash photography or cellphone use during the wedding ceremony. We often see wedding welcome signs including a snippet such as “Welcome to our Unplugged Wedding.”

Welcome signs can also be used as directional indicators. If you have a venue that’s outdoors or a bit difficult to navigate, you may want to consider adding some imagery to point guests in the right direction. This simple gesture helps to make sure you don’t have any late stragglers showing up when the ceremony has already started!

Common size for poster-sized welcome signs: 18” x 24” and 24” x 36”

Recommended paper stocks: Luster Gloss, Uncoated Poster Paper, or Art Quality Poster


Many reception halls and venues will place wedding menus on each plate, especially if the couple has chosen to have a buffet. It is still good etiquette to include a menu regardless to let guests know what to expect and how the evening will proceed.

Appetizers, salad, the main entree, and dessert are usually included on the menu. Depending on your preference you can keep things simple or list out a more detailed description of each course.

As with all of your wedding stationery, you should personalize both the design and wording to really make it your own. Don’t ever feel like you have to settle with “tradition,” your wedding day should represent both of you and the beginnings of your new journey together!

Common sizes for wedding menus: 4” x 9” or 5” x 7” Custom die-cut menus are also available!

Recommended paper stocks: Ultra Card Stock, Double-Thick Plain, Extra Heavy Card Stock Satin, Heavy Card Stock Felt, Heavy Card Stock Cotton, Heavy Card Stock Shimmer

Bar or Cocktail Menus

Depending on your venue and budget, you may choose to include an additional menu outlining any specialty cocktails, beer, or wine options available to guests at the bar. This can be especially helpful if you’ve worked with your caterer to develop custom cocktails so guests know what to order. Leave a few copies at the bar to ensure no one misses out!

Common sizes for bar/cocktail menus: 5” x 7” and 8” x 10”

Recommended paper stocks: Ultra Card Stock, Double-Thick Plain, Extra Heavy Card Stock Satin, Heavy Card Stock Felt, Heavy Card Stock Cotton, Heavy Card Stock Shimmer

Ceremony Programs

Wedding ceremony programs are a great way to keep organized and let guests know what to expect and when to expect it. Traditionally, ceremony programs are distributed to guests as they enter the sanctuary or venue so that they’ll be able to follow along with all that’s happening. Programs are also a great opportunity to acknowledge both sets of parents, the bridal party, the officiant, and anyone who may be playing an important role in your special day.

Typically, the first thing you’ll find on a ceremony program is an introduction, welcoming guests to your wedding ceremony. It can be as simple as:

The Wedding of Julia Erickson and Nathaniel Smith

May 25, 2024

In the next section, you may need to work with your officiant to fully complete. Usually, this will be the area where you list out the order of the ceremony. Below you’ll find an example of the Order of Ceremony. Keep in mind, nothing is set in stone and your Order of Ceremony can be as unique as you are. We’ve kept it simple here, but if you’re having a traditional religious wedding the Order of Ceremony may vary.


Attendants’ Processional

Bride’s Processional

Opening Prayer or Opening Greeting


Sermon or Homily

Exchange of Vows

Exchange of Rings

Final Blessing


The third part of your wedding program should include the names of the participants in the wedding including your officiant. Be sure to include their formal title and honorifics along with their first and last names. For the remaining wedding party, always include first and last names.

The fourth section of the wedding program is an opportunity to give thanks. Couples may choose to write a personal note of gratitude to their parents, grandparents, or wedding guests for supporting them in their new adventure in life. It is in this section you may also wish to include a short message honoring deceased loved ones who had a loving, meaningful, impact on your lives.

Common sizes for ceremony programs: 4” x 9” or 5” x 7” Depending on how much text your ceremony program has, and the design that you have decided on, you may want to consider including both a front and back design or even creating a booklet program.

Recommended paper stocks (unfolded programs): Ultra Card Stock, Double-Thick Plain, Extra Heavy Card Stock Satin, Heavy Card Stock Felt, Heavy Card Stock Cotton, Heavy Card Stock Shimmer

Recommended paper stocks (folded programs): Light Card Stock Satin, Light Card Stock Plain, Light Card Stock Gloss These stocks also make great covers for booklet-style programs. Use any of our Letter Papers for the interior pages.

For any questions you may have about setting up your files to print, please don’t hesitate to reach out to our Customer Service Team at

Reception Signs

Adding reception signs to your wedding is a simple, easy, and affordable way to add some decor, while also pointing guests in the right direction. They can come in all shapes and sizes, as long as they’re visible enough to do their job! It’s a great opportunity to create something quirky or fun, elegant or classy, to match the theme of your wedding and the personality of the couple.

Common wedding reception sign ideas:

Cards and Gifts – An easy way to let guests know the appropriate area to place their wedding gifts for the couple. Typically this area is close to where guests will be entering the reception hall, however, that’s not always the case. If your cards and gifts table is not easily noticeable, you may want to consider a cards and gifts sign to point guests in the right direction.

Guestbook Sign – An important keepsake to any wedding is the guestbook. However, in a crowd of people, it’s not always easy to find! Creating a “Please Sign Our Guestbook” sign is an easy way to ensure that everyone leaves a simple, thoughtful message wishing you well in your new beginnings.

Common wedding reception sign sizes: 8” x 10”, 8” x 11.5” and 11” x 17”

Recommended paper stocks: Ultra Card Stock, Double-Thick Plain, Extra Heavy Card Stock Satin, Heavy Card Stock Felt, Heavy Card Stock Cotton, Heavy Card Stock Shimmer


Wedding day coasters are a great way to create something both personal and functional for your special day! Personalized with your name, wedding date, your wedding hashtag, or even a fun catchphrase like “Please Don’t Take My Drink, I’m Dancing!” to place on top of your glass when you step away. No matter what you choose to include, you can be sure that your guests will love this special touch.

Common wedding coaster sizes: 4” x 4” with corner rounding Custom die-cut coasters are also available!

Recommended paper types: Double-Thick Plain, Heavy Card Stock Felt

Questions or Concerns? Contact the Experts.

At CatPrint, we understand that planning a wedding can be a rewarding but stressful adventure and we want to be here to help! If you have any questions or concerns about Wedding Day Stationery, or wedding stationery in general, that have not been answered in this guide, please reach out to We can answer any questions you may have.

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